Quotes
How to add non-contracted services using Nightsbridge
Select the “Program Detail” Tab. In the required block, click the “Add Service” button: From here, a new window will open. Select the accommodation service and click “Select”. The Suppliers Database will open, and instead of searching for a supplier ...
How to import versions
If you would like to import a version from another quotation, make sure you copy the QTO number in advance and copy the last 5 digits of the quote: QTO.2019.000000052 From within your quotation, under the “General Information” Tab, click on “Import”: ...
How to import legs
If you would like to import a leg from another quotation, make sure you copy the QTO number in advance and copy the last 5 digits of the quote: QTO.2019.000000052 From within your quotation, under the “Legs & PAX bases” Tab, click on “Import a leg ...
How to add a service without selecting a rate
Under the “Program Detail” Tab, untick the “Show Select rate while adding a new service” button: In the required block, click the “Add Service” button: From here, a new window will open. Select the type of service you would like to add to your ...
Print functions
The purpose of this function is to export the following documents: - Quotation from Nextour in Word or PDF. - Detailed program from Nextour in Word or PDF. - Client program from WETU. - Quotation costs to Excel. - Quotation sales to Excel. Summary ...
Print - Provisional Frontpage
The Provisional Frontpage allows you to export a summary of services included in the client’s itinerary. The report will be generated as an excel document as follows:
Understanding the History Tab
This Tab shows the following: - The date on which the quotation was created. - The initial consultant who created the quotation. - The last consultant who worked on or amended the quotation.
Understanding the Total Tab
The “Total” Tab at the top of the screen indicates a different view of reading the total quotation. The options can be views by selecting the tabs at the bottom of the screen as follows: By Service Type: This Tab indicates the total costs/sales ...
How to complete the Documentations / Operations information
When inserting a service into the itinerary, from the rates page, select the “Documentations / Operations” Tab at the bottom of the page: Icon descriptions / functions:
How to complete the Program Description
When inserting a service into the itinerary, from the rates page, select the “Descriptions” Tab at the bottom of the page: Icon descriptions / functions:
How to quote an alternative accommodation
Search and select the desired accommodation. When the rates page opens, tick the “Alternative Accommodation” block as follows: The service now appears greyed out on the program and is not calculated in the cost nor shown on the itinerary until such ...
How to manually amend a service cost or margin
When importing a service into an itinerary, you are able to manually change/override the cost of the service and the margin as necessary. Costs are normally amended for select reasons and should be used with extreme caution: - When the rate is not ...
How to quote “Per Service” and “Per Person” costs
When a service is loaded on Nextour, it is either priced as a “per person” cost or a “per service” cost ("per person" costs can also be called "fixed costs" and "per service" costs can also be called "variable costs"). Examples of "per person / fixed ...
How to duplicate, move and reorganise services
There are 2 ways to duplicate or move a service: Option 1: Under the “Program Detail” Tab, from the drop-down menu on the left-hand side of the screen, select either “Copy” or “Move”. Click on the service icon and drag it into the empty block where ...
How to remove all costs in a leg (zero out)
Under the “Legs & PAX Bases” Tab, select the correct leg and the move across to the “Program Detail” Tab. Click on the “Empty to 0” button. A new window will open asking you to confirm this action. Click “Yes”. Once selected, the entire leg will be ...
How to empty a leg of all services
Under the “Legs & PAX Bases” Tab, select the correct leg and the move across to the “Program Detail” Tab. Click on the “Empty Leg” button. A new window will open asking you to confirm this action. Click “Yes”. Once selected, the entire leg will be ...
How to add or remove days
Under the “Program Detail” Tab, on the left-hand side of the screen next to each day, the following icons are used to add or remove days: Delete Day: Use this button in order to delete an entire day from your itinerary. You are able to select the ...
How to delete a service
To delete a service, click on the minus button within the block of the service you wish to delete: Be very careful when deleting a service because this function cannot be undone. It is also possible to untick the “Delete without confirmation” box in ...
How to move to the next or previous itinerary page
Under the “Program Detail” Tab, there are 4 blue arrows which function as follows: Double arrow pointing left: Move to the first page of the program. Single arrow pointing left: Move to the previous page of the program. Double arrow pointing right: ...
How to insert titles and suggestions
Under the “Program Detail” Tab, click on the Day you would like to amend: A new window will open which will allow you to amend the title of the particular day, as well as a description that will pull through on WETU: In order to add a suggestion to ...
How to add a service without a cost
Adding a service with no cost serves two purposes: 1- A description (eg: Clients eating at their own expense). 2- A service where the cost is not covered by the company but must be included on the itinerary. Option 1: In order to add a service into ...
How to add a service with a cost
Select the “Program Detail” Tab. In the required block, click the “Add Service” button: From here, a new window will open. Select the type of service you would like to add to your quotation and click “Select”. The Suppliers Database will open in ...
How to create legs
The “Legs & Pax Bases” Tab let you create legs (itineraries) and set the pax bases (number of people) in your quotation. Why would you need to create legs? - When quoting different countries & currencies in one itinerary (ie: South Africa – ZAR & ...
How to set or amend the mark-up policy
Under the “General Information” Tab within a quotation, on the right-hand side of the screen, click “Mark-up policy”. A new window will open as follows: The mark-up policy will automatically default to the policy set up by your company for the agency ...
How to read and amend exchange rates
Under the “General Information” Tab within a quotation, on the right-hand side of the screen, click “Exchange Rates”. A new window will open as follows: By default, the system will provide the exchange rate allocated by Nextour. If you select ...
How to create a new quote
Select the “Quotes” Tab from the menu on the left-hand side of the screen, and click on the “New” button: A blank quote template will now open in the “General Information” Tab: Complete each field as necessary: Document No: Do not fill this in – The ...
How to search for a quote
Select the “Quotes” Tab from the menu on the left-hand side of the screen. You are able to search for quotes using the following filters: Consultant Quote: Search by selecting the name of the consultant. Origin: Search by the location of the agency ...