How to view and capture suppliers' invoices

How to view invoices

Under “Bookings” section: Access the booking

Under the “Suppliers invoices” Tab

Select the desired supplier until highlighted in orange:

Acc N: Features the account number assigned to the supplier

Supplier: Features the supplier name

Service Type: Features the category of service rendered by the supplier

Service:  Features the type of service rendered by the supplier

Curr: Currency in which the service is being invoiced

Quoted Cost: Original service amount quoted on the booking

Cost: Final cost amount entered in the booking (might vary due to amendments of service) – prior to receiving the invoice

Invoices: Invoice amount captured in the system after receipt of invoice

Final Cost: Finalised cost after entering the capturing invoices

Amount: Sale amount of service included added mark-up from cost amount

Markup: Difference from “Cost” to “Amount” in terms of amount

%: Difference from “Cost” to “Amount” in terms of percentage

Below, 3 windows are featured - functions explained:

Window 1: Features invoices that have been received and captured – related to the selected supplier as selected above

Window 2: Features payment(s) made against the selected supplier as selected above

Window 3: Features invoices that have previously been captured and then deleted – this function keeps the financial history of captured suppliers’ invoices

How to capture invoices

Under the “Suppliers invoices” Tab:

      Select the desired supplier until highlighted in orange:

In Window 1, capture the invoice received from the supplier – make sure the invoice corresponds to the “Cost” column:

Select the  function – the following window will appear:

A breakdown of payments and date of payments can also be entered:

Once all the information captured, click on save 

The captured invoice will feature under Window 1 under the supplier selected and feature the global amount irrespective of the breakdown of payments

 

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