How to view and capture suppliers' invoices

How to view invoices

Under “Bookings” section: Access the booking

Under the “Suppliers invoices” Tab

Select the desired supplier until highlighted in orange:

Acc N: Features the account number assigned to the supplier

Supplier: Features the supplier name

Service Type: Features the category of service rendered by the supplier

Service:  Features the type of service rendered by the supplier

Curr: Currency in which the service is being invoiced

Quoted Cost: Original service amount quoted on the booking

Cost: Final cost amount entered in the booking (might vary due to amendments of service) – prior to receiving the invoice

Invoices: Invoice amount captured in the system after receipt of invoice

Final Cost: Finalised cost after entering the capturing invoices

Amount: Sale amount of service included added mark-up from cost amount

Markup: Difference from “Cost” to “Amount” in terms of amount

%: Difference from “Cost” to “Amount” in terms of percentage

Below, 3 windows are featured - functions explained:

Window 1: Features invoices that have been received and captured – related to the selected supplier as selected above

Window 2: Features payment(s) made against the selected supplier as selected above

Window 3: Features invoices that have previously been captured and then deleted – this function keeps the financial history of captured suppliers’ invoices

How to capture invoices

Under the “Suppliers invoices” Tab:

      Select the desired supplier until highlighted in orange:

In Window 1, capture the invoice received from the supplier – make sure the invoice corresponds to the “Cost” column:

Select the  function – the following window will appear:

A breakdown of payments and date of payments can also be entered:

Once all the information captured, click on save 

The captured invoice will feature under Window 1 under the supplier selected and feature the global amount irrespective of the breakdown of payments

 

• Related Articles

• Viewing Supplier's list of invoices

  This function serves to view a list of supplier’s invoices (paid or unpaid), and serves as a statement of accounts. Select “Suppliers Accounts” from the navigation bar on the left-hand side of the screen. Use the filters to search for a specific ...

• How to view Supplier’s details (inside profile)

  Hover over the “Suppliers” icon and select “Database”. Use the filters to search for the required Supplier. Once you have found the desired supplier, click on the “Edit service” button to open the Supplier’s service. This can be done by either ...

• Capturing Supplier's payments

  Select “Suppliers Accounts” from the navigation bar on the left-hand side of the screen. Select the “Payments” function on the right-hand side of the screen. Click “New Payment”: In the new window, click on the 3 coloured dots and search for the ...

• How to view rates

  Select the « Suppliers icon » Select « Database » In the database, use the filters for researching suppliers. Once you have found the desired supplier, to check rates, click on the “Edit service”  function to access rates and details:       The ...

• How to use filters to look for suppliers

  You are able to search for suppliers using the following options: Country: By clicking on the drop-down arrow, you are able to select the country in which your supplier is based. Supplier: This field allows you to filter your suppliers based on their ...